Audience: Franklin University Faculty and Staff that wish to grant access to other faculty and staff members to act as delegates of their mailbox and calendar.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.
Granting access to someone else to be a delegate for your inbox is handled by you and does not require IT Department permission to complete.
For the person GRANTING delegate access, please complete ALL steps below
Step 1: is detailed in the following article, in the Make Someone My Delegate section:
Article Link for Step 1: Click Here
Step 2:
For Step 2, the following steps will need done on the top-level email account (firstname.lastname@franklin.edu), and for any folder that you are wishing to grant access to. In the example below, the permissions would need set on the top-level account (arrow), and for the 3 sub-folders (boxed) for which delegate access is being granted.
2a. Right click on your the top-level email or folder and select:
- For the top-level account select: Folder Permissions
- For each sub-folder that are you granting access to select: Properties and the the Permissions Tab
2b. Highlight the person to whom you are granting access. If they are not listed, use the Add button to have them appear on the list. Once their name is highlighted, you can choose from pre-set roles in the drop-down menu (in red), or customize their permissions (in yellow). When done, press OK to save the changes.
*Repeat these steps for each sub folder that for which you are wishing to grant access.
Step 3: If you also wish to grant calendar access, head to the calendar section of Outlook and right-click on your main calendar on the right hand side, then click Properties. Next locate and select the Permissions tab.
If the person you wish to share with is not listed, use the Add button to add them to the list. Then highlight their name to change their permissions on you calendar. When done, press OK to save the changes.
For the person RECEVING delegate access, please complete all steps below:
Once delegate access is granted, the user receiving this access can setup the inbox and calendar on their end using the following instructions: Click Here