Recording and Sharing Zoom Sessions

Audience: Franklin instructors looking to share meet session recordings with students.

In this article:

1. Recording/Sharing Overview
2. Recording Meet Sessions
3. Sharing Meet Sessions
4. Downloading Zoom Recordings

Recording/Sharing Overview

Zoom allows instructors to record meet sessions either to your computer as a file or to the cloud online. If you record your meet sessions to the cloud, then students can access the recordings online as well. There are a few nuances to know about with recording, so if you are having any trouble, make sure you read through this tutorial.

For more help with Zoom, check out their support site at: https://support.zoom.us/hc/en-us

Recording Meet Sessions

To record a meet session, you first need to create and start a meet session. For instructions on this process, check out our article Zoom Overview for Instructors.

• IMPORTANT: The "Record the meeting automatically" option has been disabled for the entire University due to a lack of storage space. Even if you select this option, it will not turn on so do not use this option.

After you have joined your meet session, recording is easy.

1. From the meet session view, click on the "Record" button at the bottom of the screen. This will give you the option to record straight to the cloud or to save the recording as a file. 
   • NOTE: If you want to share the recording with your students online, you must record to the cloud. Otherwise, if you save the recording to your computer, you will need to manually share the file with them through email.
     
     
     
     
2. Now that you are recording, you can host your meet session as normal.
3. If you want to pause or stop the recording at any time, you can use the recording buttons at the bottom of the screen (where the "Record" button was) or the tools at the top, left-hand side of the screen.
   
        
   
   
   The toolbar in the top, left-hand corner of the screen indicates whether you are recording to your computer or to the cloud.
   
   
   
   
4. Click on the "Stop" button to end your recording at any time or leave the meet session to stop the recording as well.
5. After recording videos to the cloud, you will receive an email once the recording is ready to view. 

To view cloud recordings:

1. Open the Meet tool from within your course (process may vary from BlueQuill to Canvas courses).
2. In the Zoom page, click on the "Cloud Recordings" tab.
   
   
   
3. Now you can filter and search for any meet session. Click on the meet session you want to view and click on it.
4. From here, you can now either view, download, or share your recordings.
   
   
   

Sharing Meet Sessions

Once you have followed the steps above to record, sharing with students is automatic, as long as you have set up your meet session properly. However, if you are not working with a class recording, instructions to obtain a shared link for the recording are in the section below this section. Here are some important things to note about sharing recordings.

• Students can only view recordings from meet sessions with a fixed time. This means you cannot share recordings with students from meet sessions that have no dedicated time since the meeting technically never "ends". Once a meet session ends, it then moves to the "Previous Meetings" tab so students can find the recording. This is the option you should not select if you want to share recordings:
  
  
• Recordings to the cloud begin uploading after you end a meet session. This means recordings may not be available after a meet session for some time, but Zoom will inform you by email once the recording is ready to view.
• After a session has ended and the recording is available, students can find the recordings in the "Previous Meetings" tab by clicking on the "Recording Details" link:
  
  

Downloading Zoom Recordings

As zoom recordings through your course are shared with your students within BlueQuill and Canvas, you do not need to download most recordings. However, if you need to archive an old recording, please see the steps below. Archiving can be used when you wish to save an old recording, as old recordings (not for current courses) are periodically deleted within the University Zoom storage space. 

1. Sign into the website franklin.zoom.us with your university credentials. 

2. Go to the Recording section of the site. 

3. Find the recording you wish to archive. Use the More menu to find the option to download the recording. Sharing the meeting externally is not needed for course recordings. However, for non-course meetings, you can use this menu to get a link to share the meeting.