Audience: Franklin University faculty accessing courses in Canvas.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.
- Locating Attendance Information for Canvas Courses
- Altering Attendance Records
- Franklin University Attendance Policy
- Z-Grade Policy
- No Show Policy
Locating Attendance Information for Canvas Courses
Instructors teaching courses in Canvas will use the Self-Service tool to track and grade student attendance in their class. They can either access the Self-Service tool from Canvas by clicking on the ‘Take Attendance & Submit Final Grades’ link under the Information tab or log in to the Self-Service tool directly.
Access within Canvas
The click from the Canvas will not open the section in the Self-Service tool right away, the instructor will need to navigate to it. Once landing on the dashboard they will need to choose the Faculty link in the screen down below.
After this, they will be on the Faculty overview page. The teaching courses will display for the current and future terms.
Click on the section where the attendance needs to be recorded.
Attendance and Grading are the two tabs where the instructor will need to take the weekly attendance and submit final grades respectively.
Attendance as of date
The class dates will populate in the ‘Record attendance for the week beginning" dropdown field on the top corner of the screen.
(Note: the dates automatically advances each week so you may have to select a prior week to update the correct week's attendance)
Altering Attendance Records
After choosing a class date, attendance can be tracked for each student as a present, absent or special. The special option can be used for students who have arranged alternate attendance requirements with the instructor. This could be due to a disability, emergency needs, special course formats, or any other reason an instructor might approve.
Click on the bubble icon to provide any comments.
There is no save button on this attendance screen. Once an attendance status is picked or a comment added, the action is self-saved.
Franklin University Attendance Policy
The Franklin University attendance policy can be found in the Academic Bulletin, which is updated every year.
The attendance policy for Franklin University allows students to miss a certain amount of classes based on the number of credit hours the course is worth. You can find the details of the Z-Grade policy in the Academic Bulletin. Once a student has missed more classes than is permitted, Instructor will need to give them a Z grade.
No Show Policy
A student is marked Never Attended if they have not shown up to any classes or shown any sign of participating in the course.
For the above two options, i.e., to give a Z grade or to mark as never attended, Instructor will need to access the Grading tab. For Z grade, choose the Z grade from the Final Grade column and enter the Last Date of Attendance. And for No Show, select Never Attended check field. Save these changes by clicking the Post Grades button. Once a grade is posted, it cannot be changed, whereas the last date of attendance can still be edited. The instructor at this point will need to contact the registrar to make further changes to the grade. There is no need to post all grades at once. It can be done for one or more students at a time.
For a cross-listed course, both sections will display on the dashboard. The instructor will need to go into each section to track attendance and submit final grades.
Wish to log a request with the Help Desk? Use your Franklin University username and password to login: Log A Request