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Microsoft Teams Guide for Students

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Ted Kocher
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Audience: Franklin University students with active university accounts.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.

 

Microsoft Teams is enabled for students to collaborate with other students. 

 

Topics

Installing the Teams Client and Signing In

Teams may be preferable when using a downloaded version to your device. However, Teams will also work in your computer browser at the following website: https://teams.microsoft.com/ 

Download Locations

Signing In

1. Start Teams.

  • In Windows, click Start Start button > Microsoft Corporation > Microsoft Teams.
  • On Mac, go to the Applications folder and click Microsoft Teams.
  • On mobile, tap the Teams icon.

2. Sign in with your Franklin email address and password.

3. Your first time signing in will require using multi-factor authentication. For more information about MFA, please click here. 

 

Teams Space for Students

A Teams Space gives you the ability to have posts for different topics for a group of people (essentially a message board with channels). Teams Space creation is not allowed via student requests (though some professors may use a Teams space for their course). However, all other Teams activities, such as video and audio calls, persistent chat, files sharing and group collaboration, can be done in Teams group chat, which is permitted for students and faculty alike.
 
For many student groups, class project groups, or collaboration between students and faculty, a shared chat (a.k.a. group chat) provides just as much needed capability as a Teams Space would. Please see the section below to start a shared chat with faculty and/or other students. 
 
 

Chat, Video Call, and File Share with Classmates

  • Any current student taking Franklin University courses can chat, video call, and file share with classmates and faculty.

Chat

You will need to start a chat session with your classmates to chat as well as video call and file share. For a guide to a student on-on-one chat or student group chat, please see the following guide: please click here.  

 

Video Call

Once a chat session is established, you can start an audio or video call with the individual or group using these icons in the corner of the chat. 

New_Call.jpg

Once in a group call, to monitor your meeting microphone and camera settings, use the More Options Menu (3 dots) and select Settings and then Device Settings.

Settings.png

If you record the video call, the recording will start processing after the call has completed. After the recording processes, it can be accessed from your OneDrive. Additionally, you can get an access link for the recording in OneDrive (click here for the link) and opening the Recordings folder. 

 

File Sharing

Files can be shared in chat. Use the icon shown here when typing your chat reply to file share. 

File_Share.jpg

 

Please note that by default, files are shared in view-only mode. To allow those in the chat to edit the file, please click on the message People in this chat with the link can view. This will open a menu to allow others to be able to edit and collaborate on the file. 

File_Sharing_with_Edit_Capability.jpg

 

 

 

Wish to log a request with the Help Desk? Use your Franklin University username and password to login: Log A Request