Audience: Franklin University instructors who have Teams enabled for their courses.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.
If you are needing to setup Microsoft Teams for your course, please click here for more information.
Class Meetings and Recordings in Microsoft Teams
Very Important: Scheduling a meeting through a channel helps ensure that the recording saves to a public location where student can access it. If instead a Teams meeting is scheduled from the instructor's email, students will not be able to view the recording by default. Please use the instructions below to avoid student recording-access issues.
For more information, please see the following video or view the instructions below.
1. It is encouraged that you create a dedicated Class Meetings channel. Right click on your Teams more option menu (3 dots to the right of the team name) and select Add channel.
2. Name the channel Class Meetings. The privacy setting should be Standard. Select so that the channel shows up in everyone's list. Then, Add the channel.
Then the channel will show up in the course Teams space.
3. Click on the Class Meetings channel and click dropdown arrow next to the Meet button and select Schedule a meeting.
4. Set the meeting title. You can alter the start date and time for the meeting as well, though the meeting start is not dependent upon these settings. Rather the meeting invite is altered with the date and time settings.
5. You do not need to add attendees to the meeting. Instead, as the channel is viewable to the whole team (if privacy settings are standard - see step 2 above), all team members will be invited. When ready, press Send for the invitation to be sent.
6. The session can be opened by the instructor and students in the channel, the calendar view in Teams, or by the email invite that students receive. Opening any option will reveal a Join button.
7. Once the meeting has started, the option to start recording can be found in the more setting menu (3 dots). Once the recording has started, the same location will show an option to stop the recording.
8. Upon stopping the recording, press the Stop recording and transcription button. After leaving the meeting, the recording will begin processing.
9. Finally, the recording (after processing is complete) will be viewable by all team members in that channel. All students can use this location to view past recordings.
