Audience: Franklin University members hosting a Zoom meeting for a class or other purposes.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.
Topics
- How to Avoid Disruptive Members from Joining Zoom Sessions
- How to Remove Disruptive Members within a Zoom Session
How to Avoid Disruptive Members from Joining Zoom Sessions
Intentionally disruptive guests in a Zoom session, also known as Zoom bombing, is a real problem. There are a few different ways to limit the possibility of this situation. Most sessions conducted for a University course are safe, as students and faculty enter the session through our Learning Management System, rather than from a public or shared meeting link.
Option 1. Don't post links to Zoom sessions on social media or websites. This is the main way Zoom bombers get into sessions where they are not wanted.
Option 2. If a meeting is intended for the public-facing, ask for users to sign up rather than just giving a link. Then, you can send an invite directly to them.
Option 3. You can use the waiting room feature, where a host can decide who to permit to the room when someone tries to enter. Please keep in mind that if someone enters by phone call, their name is not displayed and therefore, their identity is harder to determine.
a. Instructors and hosts, go to franklin.zoom.us and log in with your University account.
b. In the left-hand menu, choose Settings, which will change the settings for meetings you create.
c. Scroll down the settings and turn on the feature for Waiting room.
Option 4. Mute all meeting participants and do not let them un-mute themselves. This setting is adjusted after a meeting is started.
a. Click on “Manage Participants” in the meeting controls to display the participants list.
b. At the bottom of the participants list, you will have an option for “More,” which contains the following items. First, mute all participants on entry (highlighted in blue below). Second, uncheck the permission that allows them to un-mute themselves (highlighted in orange below).
c. You will need to manually un-mute each participant if you wish for them to share their audio. To do so, hover over their name in the participants tab to un-mute them.
Option 5. Only allow hosts to screen share. This has been turned on for all hosts in the University system. However, if you change the setting to allow anyone to screen share, you may need to change it back.
a. Instructors and hosts, go to franklin.zoom.us and log in with your University account.
b. In the left-hand menu, choose Settings, which will change the settings for meetings you create.
c. Change the settings for Disable desktop/screen share for users.
How to Remove Disruptive Members within a Zoom Session
You can remove any disruptive member from your session and they will not be allowed back into the meeting.
Withing a live session, in the Manage Participants tab, use the More button next to the attendees name to see the Remove option.
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