Holding External Meetings with Zoom

Audience: Franklin instructors looking to use Zoom as a tool to hold meetings with external users.

Holding Meetings with External Users

If you would like to host a meeting on Zoom with an external user outside of the Franklin group of users, you can do this by sharing a link to a meeting. To do this:

1. Download the Zoom application, if you haven't already. You can find the link to download Zoom here: https://zoom.us/support/download
2. Startup Zoom and click on Sign in with SSO.
   
   
   
   
3. Use your Franklin credentials to log in to the Zoom app.
4. Once you are logged in, you can use your PMI (Personal Meeting ID) to host a meeting.
   • PMIs are private meeting spaces that you can use at any time to host meetings.
5. Click on the "Edit" button to make sure you have the correct settings selected.
   
   
   
   
6. From this menu, you can control things like who is allowed to display their webcam, require passwords, let others be a host and more. Make sure you click "Save" to keep your changes.
   
   
   
   
7. After choosing your settings, exit the settings menu and click on "Copy Invitation". Paste this information into an email to your meeting participants to give them a way to join the meeting.
8. Click on "Start" to begin your meeting and you are good to go. Find tutorials on using the meet controls in the videos above or visit Zoom's support site at: https://support.zoom.us/hc/en-us

Wish to log a request with the Help Desk? Use your Franklin University username and password to login: Log A Request